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Executive Assistant (Product/News)

The Seattle Times, the Pulitzer Prize-winning newspaper, is excited to announce a recent opening for an Executive Assistant, to provide administrative, project and logistical support to both the VP of Innovation, Product & Development and the Executive Editor. As such, the Executive Assistant is the outward-facing representative and “go-to” person for both executives. Successful candidates should be comfortable assisting directors, managers, and other department administrative staff in coordinating day-to-day logistical, event, customer, personnel and financial matters on behalf of the Executive Editor and the VP. 

 

Responsibilities

  • Independently develop plans needed to carry out assigned projects and activities; establish methods and schedules to implement and maintain activities for the executives.
  • Significant interaction with senior leaders reporting to the executive this position supports. Must be able to exercise extensive independent judgment.  
  • Facilitate, and perform administrative functions in support of meetings of executive groups as assigned. Additional administrative duties to include payroll administration, mailroom duties, ordering office supplies, assisting with onboarding, and exiting of employee hires. 
  • Support activities including the timely collection and preparation of draft agendas; prioritizing items in consultation with executives to finalize agenda; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports. 
  • Oversee the coordination of the offices of the Executive Editor and VP of Innovation, Product & Development.  Assure a logical flow for scheduling of activities, including preparation and planning time.  Schedules meetings, travel and outside commitments.  Assure that the executives have the materials needed for meeting obligations in advance of appointments through maintenance of confidential department files.
  • Coordinate writing, editing and communications tasks. Exercise independent judgment and decision-making in handling incoming and outbound information and material.
  • Maintain relationships with, and responds to contacts from, internal and external customers (such as executives, professional staff, consultants, etc.) with the purpose of exchanging information, scheduling meetings and communicating confidential and non-confidential matters involving the senior executive. 
  • Plan events for 1-50 people including in-house logistics and catering.

 

Qualifications

  • Experience: Three to five years of experience as an executive assistant for an executive and/or senior management. 
  • Education: Minimum four years of university or college training in English, liberal arts or related subjects; or graduation from a technical program in secretarial or office support services; or the equivalent education.
  • Keyboarding minimum of 60WPM.
  • Expertise in MS Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
  • Excellent verbal and written communication skills.  Demonstrated, consistent high degree of accuracy in all aspects of the position. 
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
  • Excellent interpersonal skills with the ability to problem solve and maintain strict confidentiality using appropriate discretion as necessary.

 

Please note: this position requires a criminal background check as a post-offer consideration for hire.

 

Founded in 1896, The Seattle Times continues its tradition as a family-owned, independent newspaper that cuts through the clutter and provides readers with timely, relevant news. As the largest newsroom in the Pacific Northwest, we serve the region with thoughtful journalism that makes a real difference in our community. And as a media solutions company, we combine cutting-edge digital capabilities and service with the values and integrity of respected traditional media… with an established audience of 1.8 million. At The Seattle Times, you’ll find work that matters.

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