View Our Website View All Jobs

HR Assistant

The Seattle Times, the Pulitzer Prize-winning newspaper, is actively seeking a versatile HR Assistant in the Human Resources department. In this critical position, you will directly support both the Senior Director of HR & Labor Relations and most of the HR department on a variety of projects. This includes providing support for labor negotiations, administering the 401(k) savings plan, managing COBRA benefits, serving as a backup for Payroll, and assisting with event planning and coordination for the Wellness Program.

 

Responsibilities

  • Support Senior Director of HR & Labor Relations and be available to assist others in HR department as needed.  Manage calendars, prepare company-wide communications, maintain confidential files, and other ad-hoc duties.
  • Maintain files for Labor Relations negotiations, grievance and general correspondence with unions. Engage with Union representatives to maintain positive relationships and fulfill requests.
  • Record minutes of labor negotiation sessions to provide historical reference of the conversation and context.  Advanced WPM type speed necessary.
  • Maintain in-depth knowledge of the Seattle Times 401(k) Savings plan to ensure compliance and serve as the primary contact for current/former employees. 
  • Manage ongoing 401(k) data transfer between the Seattle Times and service providers to ensure compliance with plan guidelines and prevailing regulations. 
  • Conduct monthly 401(k) reconciliation, ensuring data integrity and resolving discrepancies. 
  • Administer COBRA benefits, including sending participant notices, answering questions, processing payments, and ensuring compliance with regulatory deadlines.
  • Coordinate annual budget for the department. Prepare monthly variance report. Process expense reimbursements for the department and reconcile department charges monthly in Nexonia.
  • Process new hires, change of status and terminations. Prepare and submit bi-weekly payroll for department employees.  Experience with UltiPro a plus.

 

Schedule

Normal business hours (Monday through Friday) with some flexibility as sporadically needed during labor negotiations.

 

Qualifications

  • Experience: Minimum of three years of clerical or administrative support experience. 
  • Education: High School diploma or GED required. Four-year college degree preferred. 
  • Extensive technical knowledge and proficiency in Microsoft Office Suite, particularly in Outlook, Excel, and PowerPoint
  • Human resources, benefits, and/or payroll experience preferred.
  • Demonstrated ability to organize data and administrative processes and tasks, maintain confidentiality of employee records.
  • Ability to answer employee inquiries and issues with tact, patience and professionalism and to use accurate judgment on when to escalate issues to specialist or manager.  
  • Ability to effectively communicate across all levels and draft succinct, clear and polished written communications. 
  • Demonstrated efficiency and ability to prioritize competing tasks and projects
  • Strong attention to detail required; high accuracy in data entry; computational, analytical and critical thinking skills. 
  • Advanced WPM type speed required for recording minutes verbatim at fast-paced labor negotiation meetings.

 

This position requires a criminal background check on a post-offer basis as a condition for employment.

 

Founded in 1896, The Seattle Times continues its tradition as a family-owned, independent newspaper that cuts through the clutter and provides readers with timely, relevant news. As the largest newsroom in the Pacific Northwest, we serve the region with thoughtful journalism that makes a real difference in our community. And as a media solutions company, we combine cutting-edge digital capabilities and service with the values and integrity of respected traditional media… with an established audience of 1.8 million. At The Seattle Times, you’ll find work that matters.

Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.


PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.