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HR Assistant

The Seattle Times, the Pulitzer Prize-winning newspaper, is actively seeking a versatile HR Assistant in the Human Resources department. In this critical position, you will directly support both the Senior Director of HR & Labor Relations and most of the HR department on a variety of projects. This includes providing support for labor negotiations, administering the 401(k) savings plan, managing COBRA benefits, serving as a backup for Payroll, and assisting with event planning and coordination for the Wellness Program.



  • Support Senior Director of HR & Labor Relations and be available to assist others in HR department as needed.  Manage calendars, prepare company-wide communications, maintain confidential files, and other ad-hoc duties.
  • Maintain files for Labor Relations negotiations, grievance and general correspondence with unions. Engage with Union representatives to maintain positive relationships and fulfill requests.
  • Record minutes of labor negotiation sessions to provide historical reference of the conversation and context.  Advanced WPM type speed necessary.
  • Maintain in-depth knowledge of the Seattle Times 401(k) Savings plan to ensure compliance and serve as the primary contact for current/former employees. 
  • Manage ongoing 401(k) data transfer between the Seattle Times and service providers to ensure compliance with plan guidelines and prevailing regulations. 
  • Conduct monthly 401(k) reconciliation, ensuring data integrity and resolving discrepancies. 
  • Administer COBRA benefits, including sending participant notices, answering questions, processing payments, and ensuring compliance with regulatory deadlines.
  • Coordinate annual budget for the department. Prepare monthly variance report. Process expense reimbursements for the department and reconcile department charges monthly in Nexonia.
  • Process new hires, change of status and terminations. Prepare and submit bi-weekly payroll for department employees.  Experience with UltiPro a plus.



Normal business hours (Monday through Friday) with some flexibility as sporadically needed during labor negotiations.



  • Experience: Minimum of three years of clerical or administrative support experience. 
  • Education: High School diploma or GED required. Four-year college degree preferred. 
  • Extensive technical knowledge and proficiency in Microsoft Office Suite, particularly in Outlook, Excel, and PowerPoint
  • Human resources, benefits, and/or payroll experience preferred.
  • Demonstrated ability to organize data and administrative processes and tasks, maintain confidentiality of employee records.
  • Ability to answer employee inquiries and issues with tact, patience and professionalism and to use accurate judgment on when to escalate issues to specialist or manager.  
  • Ability to effectively communicate across all levels and draft succinct, clear and polished written communications. 
  • Demonstrated efficiency and ability to prioritize competing tasks and projects
  • Strong attention to detail required; high accuracy in data entry; computational, analytical and critical thinking skills. 
  • Advanced WPM type speed required for recording minutes verbatim at fast-paced labor negotiation meetings.


This position requires a criminal background check on a post-offer basis as a condition for employment.


Founded in 1896, The Seattle Times continues its tradition as a family-owned, independent newspaper that cuts through the clutter and provides readers with timely, relevant news. As the largest newsroom in the Pacific Northwest, we serve the region with thoughtful journalism that makes a real difference in our community. And as a media solutions company, we combine cutting-edge digital capabilities and service with the values and integrity of respected traditional media… with an established audience of 1.8 million. At The Seattle Times, you’ll find work that matters.

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